LTDS Jan 22nd – Feb 2nd 2019

LTDS continued work on various projects both for the library as well as assisting to move some faculty projects to other locations.

  • Alma/Primo (Jamen, Tao)
    • Several discussions concerning authentication and user roles
    • Continued to revise letters
  • Desktop/Application support (Judy, Matt, Scott, Jamen)
    • EZProxy troubleshooting
    • Ordered additional staff hardware
  • Digital Collections (Nathan, Judy, Scott)
    • Completed several scanning requests
    • Worked on correcting issues with files to allow ingest
    • Resolved several DOI issues
  • Web/Web applications (Jodie, Scott, Matt)
    • Corrected issues on the Helguera site affecting public display of items
    • Test upgrade of OJS, and resolving the issues
  • Other (all):
    • Cleanup Github repositories
    • Reviewing options for provisioning MACs]
    • Participating in various searches and attending candidate presentations

 

 

LTDS Activities Jan. 20-27th 2019

A few of the projects that LTDS worked on last week are listed below.

 

  • Alma/Primo (Jamen, Tao)
    • YBP invoices
    • User records
    • Letter revisions
  • Desktop/Application support (Judy, Matt, Scott, Jamen,Tao)
    • Drupal updates
    • OJS DOI issues resolved
  • Digital Collections (Nathan, Judy, Scott)
    • Loaded the Photo Archive
    • Revised some of the scripts utilized for creating book batches.
    • Cross training in the DIL
  • Web/Web applications (Jodie, Scott, Matt)
    • New WordPress site for Divinity Exhibitions
    • BPA recital request form interface
    • Policy and procedures site
  • Other (all):
    • Rebuild/re-purposed libvm13
    • Four winds
    • Review new A/V installation

 

LTDS Activities Jan. 13-19th 2019

The week of January 13th was an eventful one for LTDS.┬á After 41 years at Vanderbilt Nancy’s last day was Tuesday the 15th.┬á Nancy shared her documentation with the team and has walked through many of the systems that she was responsible for over the past few weeks.┬á We believe that we have everything covered, but if you encounter an issue, please let me know.

 

  • Alma/Primo
    • User management
    • Discussions around clean-up projects
    • Documentation team meetings and kick-off
  • Desktop/Application support
    • Started project to upgrade the OS on the circulating macbook airs
  • Digital Collections
    • Scanning of documents in the Helguera collection
    • Reviewing workflow to streamline process
    • Continued to make changes to the photo archive MODS records before ingesting the collection
  • Web/Web applications
    • Update drupal instances
    • created new custom ACE inform queue
  • Other (all):
    • Worked on implementing Four Winds designs
    • Arranged pick-up of old equipment
    • Many LTDS team members participated in candidate searches.
    • migration libvm1 to libvm18 (this is the proxy server) and worked through issues related to the DNS change

 

LTDS 6-12th 2019

LTDS was fully back in the swing of things this week for the new year

 

  • Alma/Primo (Jamen, Nancy, Tao)
    • Bill/credit issue
    • Accounts and account process documentation
  • Desktop/Application support (Judy, Matt, Nancy)
    • Various tickets
    • Deploying equipment for new staff
  • Digital Collections (Nathan, Judy, Scott)
    • Continued work on Photoarchives
    • Completed scanning for the Buchanan Library Fellows (Spring 2019)
    • ETD procedures and review
  • Web/Web applications (Jodie, Scott, Matt)
    • Heard alert changes
    • Planning for Fine Arts Gallery website migration
    • Interface development
  • Other (all):
    • Four Winds
    • Preparing for libvm1 migration
    • Setting up encoders for TVNews
    • Active Directory ACL review

 

LTDS Dec.31st through Jan. 5th 2019

Happy New Year!

LTDS enjoyed the time away from the office and returned on January 2nd and quickly started to respond to issues.

 

  • Alma/Primo (Jamen, Nancy, Tao)
    • Setting up new accounts for new student employees
    • Refining circulation policies
  • Desktop/Application support (Judy, Matt, Nancy)
    • Adding library staff use only equipment to Alma
    • Resolving phone issues (abnormally high number the first week)
  • Digital Collections (Nathan, Judy, Scott)
    • Consulted concerning a new collection for Islandora
    • Continued to scan items for Spring Fellows
  • Web/Web applications (Jodie, Scott, Matt)
    • Made several changes to Omni to adjust library news links and navigational changes
    • updated wordpress and installed plug-in
  • Other (all):
    • Documenting several process in preparation for┬á Nancy’s retirement
    • Reviewed recently updated A/V rooms
    • Configured computer for Fine Arts Gallery Exhibit

 

Recent Improvements to Television News Archive search

The Vanderbilt Television News Archive has been recording, preserving, and providing access to television news broadcasts of the national networks since August 5, 1968. There are currently over 1.1 million broadcast records in the system, and all are searchable via the VTNA website.

In recent years, a persistent theme in user feedback has been slow search result retrieval times, which impedes a user’s ability to conduct research and find the information they need, leading to a frustrating experience.┬áRecently, we were able to improve the architecture of the search portion of the website. By querying a different data set and utilizing search indexes, we were able to┬áimprove search result retrieval times for the majority of searches. In most cases, retrieval time has been reduced by roughly 70%, sometimes more! We were also able to┬áimprove the relevancy ranking sort option, helping users find relevant broadcast clips faster.

The Television News Archive website is one of many systems the LTDS team supports.

LTDS Dec. 16-22th 2018

LTDS used much of this week to wrap up a few items and prepare for the break.  LTDS will be closed during the holidays but will continue to monitor systems and INFORM for any emergencies.    Beyond the work,  the team took time to attend the library Holiday luncheon and go out for a team lunch during the week.

LTDS wishes every one a very happy holiday and look forward to new opportunities in 2019.

  • Alma/Primo (Jamen, Nancy, Tao)
    • Added SSO for the Alma sandbox
    • Reviewing various reports from Alma
  • Desktop/Application support (Judy, Matt, Nancy)
    • Review hardware in the Fine Arts Gallery and added to inventory
    • Met to discuss various A/V needs in the Gallery areas
  • Digital Collections (Nathan, Judy, Scott)
    • Ingested several items
    • Scanning of several items from large INFORM requests
  • Web/Web applications (Jodie, Scott, Matt)
    • Cleaned up some of the LTDS blog pages
    • Revised/improved the laptop availability page
    • Began work on new calendar plug-in.
  • Other (all):
    • Continued work an clean-up for the SEM project
    • Worked with M3 to upgrade A/V in several GLB rooms (800FA,800BB,208,418a)
    • Resolved several INFORMs
    • EzProxy project
    • Four Winds work and discussion of needed permissions.

 

Report from WordCamp US 2018

WordCamp US, the national WordPress conference, was back in Nashville for a second year on December 7-9, 2018. Jodie and Scott from LTDS attended — here are some highlights.

Jodie:
WCUS 2018 conference badge
I attended several great sessions on topics such as project management for developers, ARIA/accessibility, and code review. Tracy Apps gave a very compelling talk on diversity and inclusion, and how that must play a huge role in user experience work. Lara Schenck hand-drew her slide deck for her talk on CSS algorithms — they’re worth a glance, even if you don’t understand the content! 🙂 I felt right at home in a lightning talk from a former Drupal developer comparing Drupal with WordPress — in the end, he asked us to just all get along, since both are great platforms with their own strengths. John Blackbourn introduced us to Git Bisect, a debugging tool that uses a binary search to help you pinpoint where a bug was introduced into your codebase.

Scott:

The sessions that I attended had some interesting topics. I went to two sessions that dealt with WordPress’ new block editor, Gutenberg, which will be replacing the classic text editor for creating posts in new versions.┬á Gary Pendergast talked about how the flexibility of Gutenberg’s block system will help users create more exciting sites and posts without the use of custom code.┬á In Jason Bahl’s session, he demonstrated how Gutenberg was used in an innovative way on a state government WordPress site he helped build. I also enjoyed Dwayne McDaniel’s talk “Nobody Wants a Website. They Want Results!“. Among other things, he discussed the importance of ensuring that a website keeps true to the reason it was made, and that that doesn’t get overshadowed by the design and building of the website. Basically, he maintains, a cool website is no good if it doesn’t lead to the results that were intended.

How to Set an Out of Office Reply

ItÔÇÖs good business practice to set an Out of Office Reply before leaving for vacation, holiday or sick time. Follow these easy steps:

In Outlook, chose File tab in the blue ribbon.

Out of Office Replies, Step 1

Next, choose Automatic Replies (Out of Office) button.

Out of Office Replies, Step 2

The next window allows you to choose a start time and end time range. Also, enter text you want to display┬á in the email, while youÔÇÖre out. Follow these steps:

  • Click on Send automatic replies and choose a time range.
  • Choose the font and size for your message.
  • Type in the text you want to include in your message.

Out of Office Replies, Step 3

Click OK and you’re done.

Public Mac Deep Freeze Upgrade

With macOS High Sierra, Apple introduced a new file system creatively named Apple File System (APFS), replacing the old HFS+ file system (also known as Mac OS Extended) from the 90s. Unfortunately, Deep Freeze at the time was incompatible with APFS-formatted volumes, preventing us from upgrading our public Macs beyond macOS Sierra. For those unfamiliar with Faronics Deep Freeze, it is reboot to restore software; in other words, any changes made to a computer do not persist across reboots, thus protecting the machine and reducing administrative time.

Faronics recently released Deep Freeze Mac version 7 with full APFS compatibility, allowing us to upgrade to the recently released macOS Mojave starting with the Science LibraryÔÇÖs public iMacs. LTDS plans to upgrade the remaining public Macs this summer.