Author: Dale Poulter

Library Technology and Digital Services (LTDS) Second Quarter Fiscal Year 2023 (October 1, 2022 ÔÇô December 31, 2022)┬á

This second quarter of fiscal year 2023 was busy for the team but they also had the opportunity to take a break for the holidays. The team was able to complete several projects (tasks requiring more than 40 hours of work) and still resolve an impressive number of INFORM tickets.
  

A few of the projects that LTDS completed during the past quarter are:  

• Completed implementing new campus branding on LTDS managed sites.┬á
  • Brings the library into compliance with campus guidelines.┬á
• Performed an additional upgrade of ArchivesSpace and continued work to integrate with other systems.┬á
  • Assures that security patches are applied and allows us to continue to work towards a more inclusive discovery environment.┬á
• Completed cleanup of diacritics for the Green Glass process┬á
  • This was required for the project to move forward.┬á
• Completed testing of the AWS storage gateway┬á
  • The AWS Storage Gateway (ASG) will provide growth opportunities for the library digital collections.┬á
• Completed migration of common area phones┬á
• Created new quarterly report site for ACE┬á
  • This new site will enable ACE to publish information about the library.┬á┬á
• Upgraded all Omeka instances┬á
• Created display for Occuspace data┬á
  • Provides a tool to determine where study space is available.┬á
• Officially completed Alma-D implementation┬á
  • Alma-D allows users to access some items, such as digital scores, directly through Primo.┬á
• Completed automation of BPA record additions to Fedora.┬á
• Completed updates to the staff directory┬á
  • This updated to staff information with contact changes that have occurred over the last few years. The form remains available for future changes.┬á
• Implemented new solution for email processing in INFORM┬á

 

 Partnerships:  

LTDS continues to work with other groups in the libraries, on campus, and in the broader library community. Selected partnerships during the first quarter are listed below.  

• ACE on the web migration project. This project is co-chaired by Jodie Gambill and Kristina Bisbee and will migrate the primary library website from Omni to WordPress.┬á┬á
• SCUA and Digital Preservation to develop improved workflows for assuring that digital collections are preserved and discoverable.┬á┬á┬á
• VUIT Genesis project to complete migration of library application authentication to the new campus system. These changes allow us to continue to use VUNetIDs for authentication.┬á┬á
• PSI and Center for Teaching to maintain LTI integration between Leganto and Brightspace.┬á
• Digital Strategies to utilize the new campus web templates and deploy the new server.┬á┬á┬á
• VUIT Cloud Services team and VUIT Storage team to explore storage options for the growing needs for library digital collections.┬á┬á
• VUIT Desktop Engineering continued collaboration to support library staff and circulating laptops.┬á┬á

   

LTDS by the numbers:   

• Number of Proxy Sessions:┬á 162,713┬á
• Number of Informs Resolved: 452┬á┬á
• Number of servers managed: 35+┬á┬á┬á
• Number of items added to Fedora:┬á 73,482┬á
• Number of sites and applications managed: 150+┬á

  

During the coming months LTDS will continue to work on several projects including:  

• Creating a set of tools for staff to assist in sharing metadata from digital objects between systems┬á┬á
• Continued work to migrate resources from older systems to current technologies.┬á
• Increased transparency concerning storage use┬á
• Migrate additional digital content to the storage gateway┬á

 

LTDS First Quarter Fiscal Year 2023 (July 1, 2022 – September 30, 2022)

 

This first quarter of fiscal year 2023 was another productive period for LTDS (Library Technology and Digital Services). The team was able to complete several projects (tasks requiring more than 40 hours of work) and still resolve an impressive number of INFORM tickets.
 

A few of the projects that LTDS completed during the past quarter are: 

• Migrated systems using LDAP authentication to the new LDAP authentication servers┬á
  • This will allow us to continue to access resources using the campus LDAP instance. ┬á┬á
  • The change does not allow VUMC users to access some resources due to information not being available in the system. ┬á
• Migrated the Digital Commons website to the library website┬á
  • Allows the Digital Commons resources to be available and the web presence maintained through the library website.┬á
• Redeveloped Primo views to utilize the upgraded software provided by Ex Libris┬á
  • Ex Libris changed the version of the programming language (AngularJS) that is used to present the Primo interface. ┬á┬á
  • Several parts of the Vanderbilt code needed to be adjusted to maintain compatibility with the recent changes.┬á
• Upgraded ArchivesSpace┬á
  • The updated version of ArchivesSpace provides a foundation for new services in the coming years.┬á
• Began use of CloudFront distribution┬á
  • The CloudFront distribution (CDN) provides a central repository for library web assets. This AWS (Amazon Web Services) based system allows for core web elements (branding, menus, styles, etc.) to be changed in one place and reflected across all library sites utilizing the CDN. ┬á
  • The next project is to incorporate the CDN into additional systems.┬á

Partnerships: 

LTDS continues to work with other groups in the libraries, on campus, and in the broader library community. Selected partnerships during the first quarter are listed below. 

• ACE on the web migration project. This project is co-chaired by Jodie Gambill and Kristina Bisbee and will migrate the primary library website from Omni to WordPress.┬á
• SCUA and Digital Preservation to develop improved workflows for assuring that digital collections are preserved and discoverable. ┬á
• VUIT Genesis project to complete migration of library application authentication to the new campus system. These changes allow us to continue to use VUNetIDs for authentication.┬á
• PSI and Center for Teaching to implement the improved LTI integration┬ábetween Leganto and Brightspace.┬á
• Digital Strategies to utilize the new campus web templates and deploy the new server. ┬á
• VUIT Cloud Services team and VUIT Storage team to explore storage options for the growing needs for library digital collections.┬á
• VUIT Desktop Engineering continued collaboration to support library staff and circulating laptops.┬á

  

LTDS by the numbers:  

• Number of Proxy Sessions: 145,166┬á
• Number of Informs Resolved: 697┬á
• Number of servers managed: 35+ ┬á
• Number of items added to Fedora: 484┬á
• Number of websites rebranded: 110+┬á
• Number of sites and applications managed: 150+

 

During the coming months LTDS will continue to work on several projects including: 

• Creating a set of tools for staff to assist in sharing metadata from digital objects between systems┬á
• Adding information about space usage in the libraries to the website.┬á
• Adding additional storage capacity to digital collections.┬á
• Continued work to migrate resources from older systems to current technologies.┬á