LTDS Oct. 20-26

Another busy week for the team.

  • Alma/Primo (Jamen, Nancy, Tao)
    • implemented Laptop repair work order
    • Prepared for analytics training
    • review pseudo patron billing
  • Desktop/Application support (Judy, Matt, Nancy)
    • Resolved several workstation issues
    • Reviewed inventory
  • Digital Collections (Nathan, Judy, Scott)
    • continued scanning Nashville Voter
    • Reorganized Helguera images
  • Web/Web applications (Jodie, Scott, Matt)
    • Revised new user setup form in INFORM
    • Finalized Alma documentation site
  • Other (all):
    • Attended Open Access Week sessions
    • Resolved several server related issues

LTDS Oct. 14 – 20

LTDS continued work on various  projects including Alma.

  • Alma/Primo (Jamen, Nancy, Tao)
    • Fulfillment policy adjustments
    • Laptop availability
    • Corrections of diacritics
    • Corrected OCLC numbers in the 035
    • Alma documentation site
  • Desktop/Application support (Judy, Matt, Nancy)
    • Resolved various desktop related INFORMS
  • Digital Collections (Nathan, Judy, Scott)
    • Created replacement PDFs
    • Working on methods to collect statistics for the lab
  • Web/Web applications (Jodie, Scott, Matt)
    • Adopt a book website
    • Documentations site development
  • Other (all):
    • Attending several meetings
    • LAC ballot
    • SEM migration project

 

INFORMS

LTDS October 7-13 2018

LTDS continued turn more attention towards various digital collections while still working to maintain Alma and make additional adjustments.  The team also spent time reviewing and planning to move forward on many projects that had been put on hold for the ILS migration.  The team also had a chance to hold an upgrade session to answer questions concerning recent activities.

  • Alma/Primo (Jamen, Nancy, Tao)
    • OCLC Holdings
    • Configuring automated invoicing
    • Alma user documentation
    • Work on the documentation website
  • Desktop/Application support (Judy, Matt, Nancy)
    • Developing an automated windows provisioning script
    • Resolving various desktop issues
    • Deployed new hardware
    • Added software to EBL laptops
  • Digital Collections (Nathan, Judy, Scott)
    • Setting up a new Exhibitions website
    • Continued to ingest items
    • Presented session on ingesting into Islandora
    • Scanning and ingesting┬á Nashville Voters
    • Changing MZO sort order
    • Working on issues with the ETDs
    • Working to re-brand DiscoverArchive
    • Continued to create Helguera pdfs
  • Web/Web applications (Jodie, Scott, Matt)
    • Adopt-a-book website
    • Applying patches to
  • Other (all):
    • ALA Committee work
    • Working on libchat
    • Resolving various inform issues

LTDS September 30-October 6th

LTDS continued to work on various issues in Alma but also prepared for the upgrade to Islandora and an informational session planned for October 9th.

 

Alma/Primo (Jamen, Nancy, Tao)

  • Revising letters and troubleshooting related issues
  • Documentation website
  • User management including Alumni

 

Desktop/Application support (Judy, All)

  • resolving various desktop related issues
  • preparing equipment for new staff
  • reviewing

 

Digital Collections (Nathan, Judy, Scott)

  • Working on methods to collect publish metrics from the lab
  • Continued scanning Owen Manager and Nashville Voter

Web/Web applications (Jodie, Scott, Matt)

  • Adobt a book website development
  • Documentation website
  • Touchscreen changes

Other (all):

  • SEM project work
  • Adding additional quality checks the the image lab scanners
  • updates to wordpress and drupal
  • Various INFORM tickets and INFORM cleanup

LTDS September 23-29 2018

The team continued to work on various issues related to systems including Alma.  In addition,  LTDS began planning for informational session in a couple of week.

 

Alma/Primo (Jamen, Nancy, Tao)

  • Continued work on documentation site
  • revising letters and troubleshooting
  • User management

Desktop/Application support (Judy, Matt, Nancy, Jamen)

  • Ordering new equipment
  • Updating/cleaning up the inventory.

 

Digital Collections (Nathan, Judy, Scott)

  • Continued to ingest┬á collections
  • Preparing servers for Islandora upgrade/migration

Web/Web applications (Jodie, Scott, Matt)

  • Work on the Adopt-a-book site
  • Updating wordpress

Other (all):

  • Troubleshooting bitmovin and filesystem issues
  • 3-D printing
  • Resolving various reported issues.

 

 

LTDS Sept16.-22nd

LTDS continues to work on known issues in Alma as well as new issues as they are discovered.  In addition,  LTDS worked on other projects and issues related to future migrations and current digital collections.

 

Alma/Primo (Jamen, Nancy, Tao)

  • Configured requests for Alma
  • Cleanup projects
  • Continued to work on documentation
  • Worked on access issues with some accounts

Desktop/Application support (Judy, Matt, Nancy, Jamen)

  • Beta testing new version of DeepFreeze on the Mac┬á (this will allow us to update the MacOS to the newest
  • Deployed new laptops to some staff

Digital Collections (Nathan, Judy, Scott)

  • Continued uploading items
  • Prepared several scanning requests for ingest
  • Reviewed needed changes for Islandora and started the process
  • Added images for the collection level folders

Web/Web applications (Jodie, Scott, Matt)

  • Meetings and continued work on the Adopt-a-book project
  • Working on placing events calendar into the library template.
  • Worked on Divinity exhibit

Other (all):

  • Started work on the SEM project
  • Continued review various projects┬á that have been delayed
  • Worked on various informs.

 

INFORMs resolved during the week

 

Communicating to groups via email.  What are the options?

Communicating to groups via email.  What are the options?

 

There are several ways to communicate to multiple people via email.  The simplest is to include everyone in the email TO: field but that is not always convenient. Other options include personal distribution lists, shared distribution lists, email lists, mail enable shared public folders, and shared exchange mailboxes.  A description of these options are below with a few of the pros and cons for each method.

 

Personal Distribution List: Created by an individual for their personal use by selecting “New Contact Group” in Outlook contacts.

 

 

 

 

Pros:

  • Can be created and edited by the creator at any time
  • Allows for all members to be seen by clicking on the “+” symbol near the list name in the email

 

 

 

 

Cons:

  • Only usable by the creator of the list
  • Needs to be maintained by the creator
  • Can have the same name as a shared distribution list

 

 

Shared Distribution List: Very similar to the personal distribution list but centrally maintained and is available to everyone with access to the library address book.

 

Pros:

  • Maintained centrally so everyone has access to the list
  • Allows the email addresses of the members to be seen

Cons:

  • Must be add the address book
  • Occasionally problematic from the web outlook client.

 

 

ListServ (email list) : email discussion list.  These have email addresses similar to your-list@list.vanderbilt.edu

Pros:

  • Allows users to send email to a single email address and have it send to many people
  • Provides an easy way to have discussions with a group of people without needing to remember everyoneÔÇÖs email address

 

Cons:

  • Cannot easily view who is on the list
  • Managed by a few people (not just LTDS)

 

Shared Public folders:  folder on the exchange server that can receive email and store other outlook items (calendars)

Pros:

  • Can be shared by multiple people
  • Can receive email

 

Cons:

  • Being phased out by VUIT and Microsoft
  • Unable to reply as the user
  • Unable to set auto-replies

Share Exchange Mailboxes (SEMs): a shared email address/mailbox

Pros:

  • Can be accessed by multiple people
  • Subfolders can be create maintain (same as personal mailbox)
  • Can create forwarding and auto-reply rules
  • Can be accessed directly via the web or through outlook client

 

Cons:

  • If accessing from Outlook client, the email address must be setup as a different account to allow the send as feature.

 

LTDS the September 9-14, 2018

This week LTDS spent a great deal of time working on Alma projects  and web cleanup projects.  In addition the team started to review non-Alma related projects and organizing a list of current Alma cleanup projects.

 

Alma/Primo (Jamen, Nancy, Tao)

  • Working on documentation and training materials for Analytics
  • Continue to work on cleanup projects,┬á since the sandbox is partially available additional tests are possible
  • Ongoing work to setup roles in Alma and standardize the workflow.

Desktop/Application support (Judy, Matt, Nancy, Jamen)

  • Deploy several new machines and reviewed hardware needs
  • Updated Mac OS in the Central Lobby
  • Investigated using the beta Mac deep freeze client

Digital Collections (Nathan, Judy, Scott)

  • Continued to add materials to both Digital Collections and Slave Societies
  • Work on the Adopt-a-book project
  • Added new Silas Clack collection.
  • Met with DGI to discuss next steps in the Islandora Audit

Web/Web applications (Jodie, Jamen, Matt)

  • Work on the Adopt-a-book project
  • Continued to work on interface accessibility improvements for the public site.
  • Worked on requested changes to the ArchivesSpace user interface,

Other (all):

  • Resolving various issues reported through INFORM
  • Reviewing outstanding projects

 

INFORMs resolved during the week

What has LTDS been doing the week of 8/31-9/6

Alma/Primo (Jamen, Nancy, Tao)
* Replaced Alumni IDs with Alt-IDs (from Sirsi)
* Continued to work on clean-up projects including the duplicate charges
* Configure Sandbox access
* Continue working on notification letters

Desktop/Application support (Judy, Matt, Nancy, Jamen)
* Deployed a few new laptops
* Processed new and released ETDÔÇÖs/troubleshoot ETD’s
* Ordered equipment, computers and software
* Troubleshooting hardware issues
* Worked with VUIT on increasing resources to improve performance

Digital Collections (Nathan, Judy, Scott)
* DIL got up to full speed with a working plan for scanning
* Continued to upload items into the system
* Scanned items for upcoming Divinity exhibit
* Created book batches to prepare items for ingest
* Ingesting ESSSS scans & troubleshooting

Web/Web applications (Jodie, Jamen, Matt)
* Drafted document detailing the election process for Library Advisory Council
* Resolved several issues with the commodore-r-group repo/website in Github
* Renewed & installed SSL certificates
* Setting up “From the DirectorÔÇÖs Chair” box on Biomedical home page
* Continued cleaning up formatting issues
* Implemented accessibility improvements on Heard and division home pages

Other (all):
* Triage inform tickets
* Alumni access issues
* Answering Libanswers related to Alma/Library Catalog
* Training of LTDS Student Assistants
* Calibrate and test 3D printer upgrade
* Begin adding LogMeIn and local accounts to podium computers

Inform tickets resolved through Thursday: