Category: Weekly Updates

LTDS continued to work on various items including upcoming training session and planning for the summer.   If you have projects that you are considering for the summer,  please contact LTDS as soon as possible to discuss any technology needs or resources.  Thank you.

 

• Alma/Primo:
  • Documentation website changes
  • Continued work on user load issues — especially VUMC feed
  • Troubleshooting analytics
  • Fulfillment cleanup
• Desktop/Application support:
  • Training for SCCM and AirWatch
  • Preparation for rolling out CrashPlan to library staff
• Digital Collections:
  • Owen manager
  • Library headshots and working on rotation issues
  • Exhibit wordpress sites
• Web/Web applications:
  • Development of the new organization chart
• Other:
  • Ezproxy issues and training
  • Attended Digital Exhibit conference
  • Preparing for ELUNA and ALA conferences later this year

LTDS had another exiting week.  As the library looks at deploying Office 365 more widely,  the team started to refresh it’s SharePoint site and move Trello boards to MS Planner.

 

• Alma/Primo (Jamen, Tao)
  • Ongoing issues with user account feeds
  • additional work on the documentation site
• Desktop/Application support (Judy, Matt, Scott, Jamen)
  • Deployed laptops
  • Initial conversations about utilizing SCCM and AirWatch
  • Create new image for desktops
• Digital Collections (Nathan, Judy, Scott)
  • Continued to scan Owen managers
  • Continued to digitized Helguera pamphlets
• Web/Web applications (Jodie, Scott, Matt)
  • OJS training
  • Working on new OJS theme
  • Work on Organizational Chart
• Other (all):
  • Attend the DT Cultural Heritage Annual West Cost Roundtable
  • Attended LibTech 2019
  • Replaced screen and configured Four Winds
  • Attended local training
  • Prepared sessions for upcoming conferences.

 

LTDS continued to work on various short-term items but also look forward to changes and projects that will need to be reviewed for the summer.  If you or your team have projects planned for this summer,  please let LTDS know as soon as possible if we can assist.

 

• Alma/Primo (Jamen, Tao)
  • User roles
  • Analytic reports
  • ILLiad/NCIP integration development
• Desktop/Application support (Judy, Matt, Scott, Jamen)
  • AirWatch
  • Reviewing options for backups
• Digital Collections (Nathan, Judy, Scott)
  • Completed digitizing and ingesting Commodores
  • Reviewed Helguera and MZO processes
  • Completed digitizing the Owen Graduate periodicals
  • Updated Helguera database with Islandora ids
• Web/Web applications (Jodie, Scott, Matt)
  • Continued to work on a dynamic organization chart
  • docs site work
  • additional work with the Google Tag Manager (GTM)
• Other (all):
  • ETD author agreement discussions
  • Work on various presentations and training sessions

 

 

LTDS continued to work on several projects including the items below.  In addition, LTDS  started discussing several new projects that we hope to start in the next several months.

• Alma/Primo (Jamen, Tao)
  • Troubleshoot on alma work orders, fines, user notices, request forms, circ policies etc.
  • Testing withdrawal procedures
• • Filemaker Pro installation and configuration for Gallery
  • Desktop/Application support (Judy, Matt, Scott, Jamen)
  • Divinity AV Cart Documentation & Setup
  • Deployed new laptops for staff
• Digital Collections (Nathan, Judy, Scott)
  • Completed scanning request for Mildred Haun exhibit
  • Completed most recent scanning request for Vanderbilt 150 exhibit
  • Clean-up of Fedora environment
• Web/Web applications (Jodie, Scott, Matt)
  • documentation site
  • Worked with ACE on new Immersion webpage
  • Google tag manager configuration
• Other (all):
  • Ping Migration
  • Four Winds
  • Committee work
  • various meetings with campus groups

 

During the week  LTDS  work on many projects, including the items below.  In addition to the projects,  LTDS team members worked on several search committees as well as national professional committees.

 

• Alma/Primo (Jamen, Tao)
  • Letter customization
  • Review of NERS requests
  • Continued to work on user records and authentication
• Desktop/Application support (Judy, Matt, Scott, Jamen)
  • Worked to deploy new Gallery Macs
  • Deployed new version of FileMaker Pro while planning migration to  mysql.
  • Imaging new staff laptops
• Digital Collections (Nathan, Judy, Scott)
  • Continued to work on  Commodore scan revisions.
  • Continued to ingest backlogged items
  • Meet to discuss future scanner needs for the DIL
  • Changes to the ArchivesSpace interface
• Web/Web applications (Jodie, Scott, Matt)
  • Work on new immersion page
  • Continued work on the documentation website
  • LAC Feedback form
• Other (all):
  • Reviewed and prepared for migrating resources to the new Ping instance.
  • Training OJS editors
  • ETD migration discussions with graduate school

The week of January 13th was an eventful one for LTDS.  After 41 years at Vanderbilt Nancy’s last day was Tuesday the 15th.  Nancy shared her documentation with the team and has walked through many of the systems that she was responsible for over the past few weeks.  We believe that we have everything covered, but if you encounter an issue, please let me know.

 

• Alma/Primo
  • User management
  • Discussions around clean-up projects
  • Documentation team meetings and kick-off
• Desktop/Application support
  • Started project to upgrade the OS on the circulating macbook airs
• Digital Collections
  • Scanning of documents in the Helguera collection
  • Reviewing workflow to streamline process
  • Continued to make changes to the photo archive MODS records before ingesting the collection
• Web/Web applications
  • Update drupal instances
  • created new custom ACE inform queue
• Other (all):
  • Worked on implementing Four Winds designs
  • Arranged pick-up of old equipment
  • Many LTDS team members participated in candidate searches.
  • migration libvm1 to libvm18 (this is the proxy server) and worked through issues related to the DNS change

 

LTDS was fully back in the swing of things this week for the new year

 

• Alma/Primo (Jamen, Nancy, Tao)
  • Bill/credit issue
  • Accounts and account process documentation
• Desktop/Application support (Judy, Matt, Nancy)
  • Various tickets
  • Deploying equipment for new staff
• Digital Collections (Nathan, Judy, Scott)
  • Continued work on Photoarchives
  • Completed scanning for the Buchanan Library Fellows (Spring 2019)
  • ETD procedures and review
• Web/Web applications (Jodie, Scott, Matt)
  • Heard alert changes
  • Planning for Fine Arts Gallery website migration
  • Interface development
• Other (all):
  • Four Winds
  • Preparing for libvm1 migration
  • Setting up encoders for TVNews
  • Active Directory ACL review

 

Happy New Year!

LTDS enjoyed the time away from the office and returned on January 2nd and quickly started to respond to issues.

 

• Alma/Primo (Jamen, Nancy, Tao)
  • Setting up new accounts for new student employees
  • Refining circulation policies
• Desktop/Application support (Judy, Matt, Nancy)
  • Adding library staff use only equipment to Alma
  • Resolving phone issues (abnormally high number the first week)
• Digital Collections (Nathan, Judy, Scott)
  • Consulted concerning a new collection for Islandora
  • Continued to scan items for Spring Fellows
• Web/Web applications (Jodie, Scott, Matt)
  • Made several changes to Omni to adjust library news links and navigational changes
  • updated wordpress and installed plug-in
• Other (all):
  • Documenting several process in preparation for  Nancy’s retirement
  • Reviewed recently updated A/V rooms
  • Configured computer for Fine Arts Gallery Exhibit

 

LTDS used much of this week to wrap up a few items and prepare for the break.  LTDS will be closed during the holidays but will continue to monitor systems and INFORM for any emergencies.    Beyond the work,  the team took time to attend the library Holiday luncheon and go out for a team lunch during the week.

LTDS wishes every one a very happy holiday and look forward to new opportunities in 2019.

• Alma/Primo (Jamen, Nancy, Tao)
  • Added SSO for the Alma sandbox
  • Reviewing various reports from Alma
• Desktop/Application support (Judy, Matt, Nancy)
  • Review hardware in the Fine Arts Gallery and added to inventory
  • Met to discuss various A/V needs in the Gallery areas
• Digital Collections (Nathan, Judy, Scott)
  • Ingested several items
  • Scanning of several items from large INFORM requests
• Web/Web applications (Jodie, Scott, Matt)
  • Cleaned up some of the LTDS blog pages
  • Revised/improved the laptop availability page
  • Began work on new calendar plug-in.
• Other (all):
  • Continued work an clean-up for the SEM project
  • Worked with M3 to upgrade A/V in several GLB rooms (800FA,800BB,208,418a)
  • Resolved several INFORMs
  • EzProxy project
  • Four Winds work and discussion of needed permissions.

 

LTDS team members spend time this week preparing for shutting down Acorn and SFX servers.  The team also had several conversations about internal workflows and ways to improve the services we offer.

 

• Alma/Primo (Jamen, Nancy, Tao)
  • Special collection item request and Alma booking form
  • Continued work with Alma accounts and user records
  • Loading records into Alma
  • Prepared for Acorn and SFX final shutdown on Dec. 14th.
• Digital Collections (Nathan, Judy, Scott, Nancy)
  • Continued to utilize new ingestion method and develop processes
  • Assisting students submitting ETDs
  • Taking care of several scanning requests
• Web/Web applications (Jodie, Scott, Matt)
  • Completed rewrite of TVNews search
  • Worked on setting up/designing 2 wordpress sites
  • Create interface for Music recital requests
• Other (all):
  • Completed inventory of laptops
  • cleaned up 401 before our students leave for the holidays
  • Met with Joseph in the Fine Arts Gallery to discuss technology needs
  • Consultation with faculty member concerning HathiTrust Data capsules
  • Working with FourWinds
  • Continued work on EzProxy server migration and workflow changes